PHR seeks a Grants Administrator who shares our vision for building a more equitable Park Heights community. The ideal candidate sees philanthropy as a vehicle for community engagement and empowerment. The Grants Administrator reports to the Director of Finance and Chief Operating Officer and is responsible for managing and monitoring all grants received and administered by PHR. The Grants Administrator is responsible for ensuring data integrity and will work collaboratively across the organization as needed. The successful candidate will possess collaboration and problem-solving skills and will provide seasoned guidance on compliance issues as well as key financial and operational best practices in grant administration.

Responsibilities and Essential Functions:

• Oversees overall grants flow process, documents procedures, and manages all aspects of process implementation including approvals identifies opportunities to optimize existing grant workflow, collaborating with other colleagues to implement, while ensuring continued quality and timeliness across all aspects of the grant cycle.

• Administers all components of the grants cycle, including database management, grant documentation, grant compliance, and check processing.

• Prepares and provides accurate grant data and related materials to foundations, funders, grantees, Board of Directors, and other internal and external stakeholders.

• Works internally with program staff and other stakeholders to structure and implement grantmaking requirements and ensure effective workflows.

• Performs monthly reconciliation of submitted proposals, grants awarded, and disbursements.

• Responsible for database, including assurance of data integrity both funds received, and grants made.

• Provides clear and concise instruction on grants administration policies and procedures to both grantees and staff.

• Analyzes budget and expenditure reports and ensures compliance with IRS, foundation-specific regulations, and funder requirements for all grants and maintains accurate reporting for restricted grant budgets and expenditures.

• Serves as advisor for grants management system development with both internal and external audiences, including troubleshooting and assurance of data integrity.

• Documents and maintains operational workflows.

• Works with Community groups for technical assistance and proposal writing

• Responsible for ensuring best practices and systems.

• Provides support to finance team as needed.