Job Posting Announcement

Posting Date: 8/29/2022

Classification: Professional Services

Functional Job Title: HR Generalist II

FLSA/Bargaining Unit: Exempt/MAPS – Unrepresented

Grade: 923

Salary Range: $66,300

Location: 417 E. Fayette Street Suite 468 Baltimore, MD 21202

Status: Full-Time/Regular

About City of Baltimore, Mayor’s Office of Employment Development

The Mayor’s Office of Employment Development (MOED) coordinates and directs workforce development initiatives responsive to the needs of Baltimore City employers and job seekers in order to enhance and promote the local economy. Our vision is for all City residents to maximize their career potential and all employers to have the human resources to grow and prosper – a workforce system that works.

Essential Duties and Responsibilities

Recruitment & Talent Acquisition

  • Perform full-life cycle recruitment for all MOED positions in accordance with federal, state and local laws; inclusive of managing the applicant tracking system (BreezyHR) and all recruitment files.
  • Verify data submitted on the Form 79 is comprehensive and correct within MOED parameters; follow the approval process, prepare job announcements and post on MOED website and external job boards inclusive of MOED and/or City of Baltimore social media sites.
  • Review and evaluate job applications to determine if applicants possess the minimum qualifications required for agency-specific classifications; rate and recommend approval or disapproval of job applicants; record and acknowledge applications received, conduct phone screens, collaborate with Hiring Manager to develop interview questions and coordinate interview schedule with hiring manager.
  • Prepare offer letters, initiate and track pre-employment screening, facilitate new hire orientation and track new hire onboarding through the end of the probationary period.
  • Identify and develop innovative ways to recruit and/or manage staffing demands.

Employee Relations

  • Facilitate positive employee relations, through engagement in and fostering of fair and consistent treatment of all MOED staff and between staff and management in the administration of City and Agency practices and policies.
  • Interpret and administer human resources policy, labor agreements, grievance procedures, and partner, lead or support human relations investigations depending on the tier level and/or under the direction of the MOED HR Director
  • Represent MOED and participate in legal and administrative hearings involving Employee Relations cases before such agencies as the Equal Employment Opportunity Commission, Civil Service Commission and Community Relations Commission.
  • Assist agency management and supervision in establishment of consistent disciplinary policies and procedures; investigates and resolves grievances at the first grievance procedure step; counsel’s employees, supervisors and managers on grievances, disciplinary and related problems.
  • Coach and counsel managers on performance appraisal content. Monitor tracking system to ensure receipt of all annual reviews. Calculate applicable increases after receiving internal (MOED) and external (DHR) approvals. Notify employees of the pay change.
  • Conduct exit interviews to determine factors affecting human resource recruitment and retention efforts; analyzes trends and makes recommendations to MOED HR Director to ameliorate retention difficulty.
  • Examine unemployment compensation claims and make recommendations to DHR on discrepancies in claims; compile data on claims and secure witnesses for unemployment compensation claims hearings.
  • Develop, recommend internal human resource policies, procedures; provides information to employees on benefits, procedures; also advises employees on citywide human resources policies and procedures for accessing services.

Classification & Compensation

  • Collect background data on positions and classifications; review/write position descriptions, audit employees, and their unit superiors to obtain information on duties, responsibilities and organizational structure; document findings, prepare justifications and recommend position classification determinations to MOED HR Director.
  • Create and/or re-class positions based on the DHR grid processes; follow the ECC and BOE approval process.
  • Monitor agency classification and compensation practices; advise and make recommendations on compensation when hiring and/or compensation is not aligned to classification requirements.

HR Information Systems, Reporting & Payroll Processing

  • Maintains employee official personnel files in HRIS (Workday) and hard copy format as applicable in accordance with policies and regulations (i.e. new hires, terminations, changes in employee status, reclassifications, salary and title changes, merit increases, budget account changes, address changes report writing, mass updates, etc.).
  • Ensure accurate data entry and reporting via Workday and reconciliation of Visio organizational charts, budget accounting and position numbers.
  • Track, prepare and/or distribute monthly HR reports and dashboards
  • Perform all “Agency Time Approver” functions in Workday for designated client group(s). Act as liaison to City of Baltimore Central Payroll; approve bi-weekly payroll, troubleshoot and resolve payroll issues (i.e. process historical corrections, retro payment processing, conduct audits, etc.)
  • Conduct follow-up training and answer technical questions related to Workday

Leave Management

  • Administer accommodations and absences in accordance with policies and regulations (i.e. ADA, FMLA, Sick Leave, Military Leave, Permission Leave, etc.).
  • Review, record, compile data, and confer with the DHR Policy Division, Law Department, Risk Management and City medical, and claims personnel regarding physical examinations, (DHR Policy Division), restricted duty and worker's compensation claims and OSHA reporting.

-Support HR Director with various related tasks and other duties as assigned. -

Knowledge, Skills and Abilities:

  • Knowledge of Federal/State/Local regulations affecting employment and human capital management including but not limited to FLSA, ADA and EEO.
  • Knowledge of and skill in applying the fundamental human resources management (HRM) principles, practices and techniques in the applicable disciplines (Recruitment, Classification & Compensation, Professional Development, HRIS, or Benefits/Wellness) of HR; and basic knowledge of the other disciplines.
  • Knowledge of automated office systems and word processing software.
  • Ability to exercise sound judgement in the applicant review, interview, selection, and job placement of applicants.
  • Ability to interpret and implement human resources policies and procedures.
  • Ability to deal with a variety of situations and problems under specified time constraints.
  • Ability to communicate effectively with employees, applicants and management orally and in writing.
  • Ability to develop, analyze and manipulate data from various databases to produce reports and spreadsheets.
  • Ability to conduct research, compile data and prepare statistical and narrative reports.
  • Ability to deal effectively with City employees elected officials and the public.
  • Ability to maintain human resources records.

Required Education and Experience:

  • Requirements - A bachelor's degree from an accredited college or university and three years of experience in human resources administration.
  • Equivalencies - An equivalent combination of education and experience. One year of graduate course work in human resources administration, business administration or public policy from an accredited college or university may be substituted for each year of the experience requirement.

City of Baltimore, Mayor’s Office of Employment Development is an Equal Opportunity Employer and Service Provider